E-way Bills

What it does

An e-way bill is the document that has to travel with goods moved above the GST threshold. Oris Work builds it from the invoice, so you do not retype the parties and items. Part-A is the invoice and transport detail; Part-B is the vehicle number, which can be added after.

Where to find it

Open an invoice. The 'GST e-Way Bill' card appears on the invoice page when the invoice has a supplier GSTIN (that is, your firm, or the chosen GST branch, has a GSTIN under Settings → Firm letterhead). Delivery challans for stock transfers use the same card. Your role needs permission to edit invoices.

Generate one

• Choose the transport mode: Road, Rail, Air or Ship.
• Enter 'Distance (km)'. It must be more than 0.
• Add the Transporter ID / GSTIN and Transporter name if you know them. Both are optional.
• Enter the Vehicle no. if you have it. It is optional now; you can add it as Part-B later.
• Click 'Generate e-Way Bill'. The card then shows the EWB No, Valid until and the Vehicle.

Checks before it is generated

• Document number and date, supplier and recipient names, and 2-digit state codes for both parties are required.
• Every line needs an HSN/SAC code of 4 to 8 digits ('HSN row N: HSN/SAC must be 4-8 digits').
• A red list shows what to fix. Correct the invoice or the client details and generate again.
• Below Rs 50,000 you get a note that an e-way bill is not mandatory but can be generated voluntarily. Without a vehicle number or transporter ID you are warned that only Part-A is created.
• Only one active e-way bill is kept per invoice.

After generation

• Update the vehicle: type the number in 'New vehicle no.' and click 'Update vehicle' (Part-B).
• Cancel: click 'Cancel e-Way bill' and give a reason. The cancellation is sent to the e-way bill provider first; if it refuses, the bill stays active and the error is shown.
• A badge on the card says Sandbox or Live. A Sandbox bill is a practice bill and is not registered on the government portal. Live filing needs a connected e-way bill provider for your workspace.

Common problems

• No e-way bill card: the invoice has no supplier GSTIN. Add your GSTIN under Settings → Firm letterhead.
• 'EWB rejected' errors: the provider refused the request. The message shows the reason; fix and retry.
• HSN errors: add the correct HSN/SAC on the invoice lines (the HSN/SAC box on each line suggests codes).